Association for Mineral Exploration British Columbia
This policy deals only with personal information handled by AME BC. Personal information is information about an identifiable individual, excluding business contact information. The following explains how AME BC handles personal information. AME BC reserves the right to change this policy and it may be updated periodically. These changes may affect our use of your personal information. Accordingly, please check for changes regularly.
AME BC is accountable for all personal information under its control. AME BC’s Privacy Officer is:
Rick Conte, Vice President
Mail: 800 – 889 West Pender Street, Vancouver, BC V6C 3B2
Any questions about AME BC’s handling of personal information should be directed to the Privacy Officer. Please see below for more information about the process for referring questions about AME BC’s handling of personal information.
The Type of Information We Collect
AME BC collects the following information:
- Telephone Number
- Fax Number
- Email Address
- Date of Birth
- Category of Profession
- Credit Card Number & Expiration Date (where applicable)
- Specific details related to providing a service, and administering a membership or registration
In addition to the above information, it is the policy of our Internet service provider to collect on our behalf basic information about everyone who visits our website. This information includes:
- IP Address
- Operating Software
- Browser Software
- Internet Service Provider (“ISP”)
- Geographic Location
- Referring Link
Purpose of Personal Information
The purpose for which AME BC collects personal information will be identified at or before the time the information is collected. AME BC may collect personal information for the purposes of:
- Administering AME BC membership and providing member services;
- Notifying AME BC members of upcoming AME BC events and new services;
- Registering for AME BC events, for example, Mineral Exploration Roundup, workshops, etc.;
- Managing subscriptions to AME BC’s magazine, Mineral Exploration;
- Purchasing various AME BC products or services including assessment report printing and safety manuals; and
- Processing and administering the above or other purposes as necessary.
AME BC will not use personal information for any other purpose than identified at or before the time of collection.
AME BC seeks consent for all personal information we collect, use and disclose through information provided to individuals prior to collection, or at the time of collection.
Limits for Collecting, Using, Disclosing and Keeping Personal Information
AME BC does not collect, use or disclose personal information of individuals except when individuals give consent and provide the information on a voluntary basis. There may be occasions where more specific personal information is necessary for us to proceed with a request for information, or to provide you with a product or service. In such cases, we will provide you with a description on the information we need. In all cases, AME BC limits the amount and type of information collected to only the personal information that is required to provide the individual with the requested information, product, or service. We collect only information that is voluntarily provided by you and undertake that such information will be kept strictly confidential.
We retain personal information only as long as is necessary to provide the individual with the requested product, service or information and delete or destroy this information after that time. In some cases, however, legal reporting and retention requirements necessitate that AME BC retain information for a specific amount of time. In general, AME BC retains information for a period not longer than 6 years.
Any personal information that AME BC retains is kept in such a manner as to ensure its security and confidentiality at all times.
Safeguarding Personal Information
AME BC respects the privacy of our members, partners, potential website visitors and internet users and will protect that privacy as vigorously as possible. We store personal information in electronic and physical files that are secure. Our security measures include secure locks on filing cabinets, a secure office space that is alarmed after hours and using industry standard techniques such as firewalls, and restricted access to records and to equipment, including computers. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot ensure or warrant the security of any information you transmit to us or receive from us electronically. This is especially true for information you transmit to us via e-mail. We have no way of protecting that information until it reaches us. Once we receive your transmission, we make our best efforts to ensure its security on our servers.
Accuracy of and Access to Personal Information Collected
AME BC makes every effort to keep personal information as accurate, complete, current and relevant as necessary for the identified purposes.
At the written request of an individual, he or she may view or edit their personal information as collected by AME BC. AME BC will inform them of what personal information we have about the individual, what it is being used for and, in cases where it has been disclosed, to whom it has been disclosed. There may be exceptional circumstances as provided by the CSA Model Code and applicable privacy legislation under which AME BC may not be able to give an individual access to the personal information about her or him held by AME BC. In this case AME BC will explain the reason for this lack of access, as provided by the CSA Model Code and applicable privacy legislation.
To make a request, please send a letter, email or fax addressed to our Privacy Officer at the address indicated above. In your request, please include the following information:
Name, contact details, membership number (where applicable), the nature of your request, including whether you wish to view and/or edit information or inquire regarding use and/or disclosure.
AME BC will reply to your request in no later than thirty days after receipt of the request, or if we are not able to respond within this time period, we will send you a notice of extension. If we are not able to disclose all the personal information we hold on you, we will give you a reason for our inability to do so, unless prohibited by law.
Any questions or comments about AME BC’s handling of personal information should be directed to our Privacy Officer.